To make a quick invoice in Papalocal, open Rentals and choose Quick invoice. Pick the items, the party date and hours, and the customer. Add the address, and delivery fills in. Choose the deposit now or the full amount, then create it. The date is held, and you get a pay link and a card link.
Step by step
Before you start: your rental company on Papalocal, with its items and delivery rules, and Stripe connected on your Payments page. Quick invoice asks for Stripe before it makes an invoice.
0:00Open Quick invoice. In Rentals, under Reservations, choose Quick invoice.
0:05Pick the items. Under What they're renting, pick each item and how many. + Another item adds a line, like 20 white folding chairs.
0:10Set the date. Under When, set the party date and hours. The date is held for them, like an online booking.
0:16Add the customer. Type their name, or pick them from your customers. Their phone and email fill in.
0:22Add the address. Type the party address, and delivery fills in from your delivery rules. In the video, the Carver and Millbrook rule adds $45.
0:28Choose what they pay now.Deposit now takes the deposit, with the rest later by your balance settings. Full amount leaves nothing to collect.
0:33Create it. To send the link yourself, untick Email the invoice to the customer. Click Create invoice. The booking is held, and it's confirmed when they pay.
0:41Send the links. You get a Pay link and a Card link. Each has Copy link, Email it and Text it from your phone.
Good to know
Two links. The pay link takes the payment. With the card link, the customer puts their card on file themselves, and nothing is charged then.
Emailed unless you untick it.Email the invoice to the customer starts ticked. The button then reads Create & email invoice.
Papalocal sends no text here.Text it from your phone opens your own phone with the link typed in.
Pickup works too. If you offer both delivery and pickup, Customer picks up is a choice. Then no address is needed.
Where the money goes. The customer pays into your own Stripe account. Papalocal keeps 1.25% of each payment, and Stripe takes its processing fee. The plan's price is under What it costs.
Pinewood Party Rentals, Ben Carter, the address and the prices in the video are made up.
Written with AI from this video's script and screens.
Quick invoice is one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for a party rental invoice that holds the date too? Quick invoice uses the same items, delivery rules and calendar as your online booking.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
Choose Deposit now before you create the invoice. It asks for the deposit, and the rest comes later by your balance settings. In the video, the invoice is $137.50, the deposit.
Can I text the pay link?
Yes. Text it from your phone opens your own phone, with the link already typed in.
Do I need Stripe connected?
Yes. Quick invoice asks you to connect Stripe on your Payments page first. The invoice is paid into your own Stripe account.
When is the booking confirmed?
When they pay. Until then it's held, like an online booking, so those items aren't sold twice for that date.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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