To get a party rental agreement signed in Papalocal, write it once as a document. In Rentals, open Online booking, then Rental agreement and guest waiver, and choose it. Then choose when they sign: by a link before delivery, or in the booking form before they book. Every booking gets it, and no account is needed to sign.
Step by step
Before you start: your rental agreement, written once as a document in Papalocal.
0:00Open the setting. In Rentals, open Online booking and go to Rental agreement & guest waiver.
0:09Pick your agreement. Choose it under Rental agreement. Your customer can sign it without a Papalocal account.
0:15Choose when they sign.By link, any time before delivery, or In the booking form, before they book. Then tap Save.
0:23Let the reminders go. Every booking gets it. Still unsigned 2 days before the party? They're reminded, and you hear about it the day before.
0:30See who signed. On a booking, the Agreement & waivers card shows who signed, how to reach them, and when.
0:37Send a missing one. A party typed in by hand has no signature yet. Tap Get the customer's signing link, and send it to them.
0:44Find every signed copy. The agreement's own page keeps each one: who signed, when, and for which booking.
Good to know
The links go out for you. The signing links go in your customer's booking emails, and on each booking's Agreement & waivers card.
A booking you already had is left alone. One added as Booking you already have gets no agreement email and no reminders. Use Get the customer's signing link.
A reward is optional. The setting shows No reward offered for signing (optional). Change the wording or a reward on the agreement's own page.
Other names for it. A party rental contract or a bounce house rental agreement is set up the same way: it's the document you pick.
Not covered here. What your agreement should say. You write the wording yourself.
Dana Reyes, Tom Whitfield, the agreement and Pinewood Party Rentals are made up.
Written with AI from this video's script and screens.
Rental agreements are one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for party rental software with a signed agreement on every booking? It sits beside the booking, the deposit and the guest waiver.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
No. Your customer can sign without a Papalocal account.
Can they sign before they book?
Yes. Choose In the booking form, before they book. Or choose By link, any time before delivery.
What if they haven't signed by the party?
Two days before the party, they're reminded. You hear about it the day before.
Where are the signed copies?
On the agreement's own page: who signed, when, and for which booking. Each booking's Agreement & waivers card shows its own.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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