To block out dates on your rental calendar in Papalocal, open Rentals and choose Booking you already have. Type in each booking from paper or another site, and online booking can't sell those items for that date. Nothing is sent to the customer. To block an item with no customer, leave the name empty.
Step by step
Before you start: your rental company on Papalocal, with the items you rent.
0:00Open it. In Rentals, under Reservations, choose + Booking you already have.
0:10Pick what's booked. Under What's booked, pick the item. Then set the date and the party hours.
0:13Add the customer. Add their name, phone and address, and a note to remember, like what they paid. Nothing is sent to the customer.
0:21Save it. Choose Save and add another. Online booking can't sell that item for those dates.
0:27Block an item with no customer. For a slide out for repair, pick it and leave the name empty. Set the date and Return date, add a note, and save.
0:34Check your list. Both are on your Reservations list. The booking reads On file, and the block reads Dates blocked.
Good to know
Nothing goes out on its own. A booking typed in here gets no confirmation email, no deposit invoice and no reminders. Buttons you press on it still work.
It goes on your Schedule. A booking you already have is saved as confirmed, so by default its drop-off and pick-up go there, like a confirmed online booking. A block puts nothing there.
It won't save a double booking. If the item is already booked for those dates, it refuses and names the item.
More than one day? Add a Return date. It's only for a rental that runs over more than one day.
Pinewood Party Rentals, Dana Reyes and the address and note are made up.
Written with AI from this video's script and screens.
Catching up your calendar is one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for party rental software? Bookings you type in are checked against the same calendar as your online ones.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
How do I prevent double booking with bookings from paper?
Type each one in with Booking you already have. Online booking then can't sell those items for those dates.
Will the customer get an email?
No. Nothing is sent to the customer, and the form says so.
How do I block an item that's out for repair?
Choose Booking you already have, pick the item and its dates, and leave the customer's name empty. It shows on your list as Dates blocked.
Where do I write what they already paid?
In the note. The video's note says Paid $100 cash deposit. No invoice is made for it.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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