In Papalocal, delivery rules sit under Rentals, then Online booking, then Delivery. Each rule says how far it reaches and what delivery costs: free, a flat fee, a price per mile or a percent of the order. Rules are checked from the top down, and the first one that fits sets the fee on every booking.
Step by step
Before you start: you need a Papalocal account, your rental company on Papalocal and the items you rent.
0:00Open Delivery. In Rentals, open Online booking, then go down to Delivery.
0:08Check where distance starts.Distances measured from is your business address, or another address you choose.
0:14Add a free rule. Tap + Add a rule, name it, set Distance up to 15 miles, leave Delivery is on Free, and tap Save rule.
0:22Add a per-mile rule. Add another from 15 to 40 miles. Choose Priced per mile and set $3 for each mile past 15. Save it.
0:32Decide what happens past your area. Under When no rule matches, choose Treat it as outside the area. Then take it as a request you follow up on, or don't let them book.
0:42Read the order. Rules are checked from the top down. The first one that fits sets the fee.
0:46Test an address. In Test an order, add what's being rented, type an address and tap Check delivery.
0:54Read why. It shows the distance and the fee, and marks each rule as fitting or skipped, with the reason.
Good to know
Four kinds of fee. Free, a flat fee, a price per mile, or a percent of the order. A rule can also say delivery isn't offered there.
Per mile counts from the rule's start. In the video, an address 20.7 miles out pays $3 for each mile past 15, which comes to $17.16.
ZIP codes and order size work too. A rule can cover only some ZIP codes, or only orders over or under an amount. The test skips ZIP rules when the address you type has no ZIP.
Customers choose delivery or pickup if you let them. Customers can sets delivery only, pickup only, or either.
Pinewood Party Rentals and its addresses are made up, and so are the prices in the video.
Written with AI from this video's script and screens.
Delivery rules are one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for party rental software that prices delivery on every booking? It sits beside your bookings, payments and website.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
In Rentals, open Online booking, then go down to Delivery.
Can I charge by the mile?
Yes. Choose Priced per mile on a rule. The price counts each mile past the rule's Distance from, and you can add a starting fee.
What happens when an address is past every rule?
You choose. Treat it as outside the area and take it as a request you follow up on, or don't let them book. Or charge a flat fee or deliver free.
How do I check a rule before a customer sees it?
Use Test an order. Type an address, add what's being rented and tap Check delivery. It shows the fee and why each rule fit or was skipped.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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