To send a party rental quote in Papalocal, open the inquiry at the top of Reservations, check it, and tap Send quote. Your customer is emailed a link to look it over and approve it, with no account or password. Approving opens the deposit, paid into your own Stripe account. Once it's paid, the date is theirs.
Step by step
Before you start: an inquiry from a customer, your business's email on file, and Stripe connected on your Payments page.
0:00Open the inquiry. A new inquiry waits at the top of Reservations, under Waiting on you. Open it.
0:07Check it. Check the date, the items and their note. Edit reservation changes anything first.
0:13Send the quote. Tap Send quote. Papalocal emails them a link to look it over and approve it, and the booking reads Quoted.
0:19Or copy the link. The same link is under Customer approval URL, with Copy, if you'd rather send it yourself.
0:23See what they see. The link opens with no account and no password.
0:28Let them approve. They check the date and the items, then tap Approve & pay, with the deposit amount on the button.
0:33Take the deposit. They pay by card or bank, into your own Stripe account. Once it's paid, the date is theirs.
Good to know
They can say no. The approval page has Decline beside Approve & pay.
Their questions come to you. The page tells them to reply to your email or contact you directly.
Where the money goes. The deposit goes into your own Stripe account. Papalocal keeps 1.25% of each payment, and Stripe takes its processing fee. The plan's price is under What it costs.
Took the booking by phone?Take a booking by hand sends the same approval link when you choose Quoted.
Priya Shah, her party, Pinewood Party Rentals and the prices in the video are made up.
Written with AI from this video's script and screens.
Quotes are one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for quote approval software for party rentals? The quote, the approval and the deposit all start from the booking.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
Does my customer need an account to approve a quote?
No. The link opens with no account and no password.
Can I send the quote link myself?
Yes. Copy it from Customer approval URL on the booking, and send it however you like.
What happens when they approve?
It opens the deposit. They pay by card or bank into your own Stripe account. Once it's paid, the date is theirs.
Can they turn the quote down?
Yes. The approval page has Decline beside Approve & pay.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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