Your rental booking calendar in Papalocal is the Schedule. Every confirmed booking puts its drop-off and pick-up there, so each party shows twice. A rental over two days is dropped off on the first day and picked up on the last. Filters can show drop-offs only, or one block for each party's own hours.
Step by step
Before you start: confirmed bookings in Rentals. Each one puts its drop-off and pick-up on your Schedule.
0:00Open the week. On your Schedule, go to the week of your parties.
0:06Read each party twice. The drop-off shows in the morning, and the pick-up in the evening.
0:12Read a longer rental. A rental over two days is dropped off on the first day, and picked up on the last.
0:17Show drop-offs only. Open Filters. Under Rentals show as, choose Drop off only, then Done. Now only the drop-offs show.
0:26Show the party instead. Open Filters again and choose One block, their party time. Each booking is one bar, from when the party starts to when it ends.
0:34Open a party. Click a bar, and the party opens: the times, the address, the phone, and what's going.
0:41Come back to it. Your choice stays the next time you open the Schedule.
Good to know
Three ways to show rentals.Drop off and pick up is where it starts. Drop off only and One block are the other two.
Where One block shows. Week, Day and Month show one bar per booking. Day by person and Map keep showing the drop-off and pick-up.
No party times? A booking that never gave its party hours keeps its drop-off and pick-up.
Pinewood Party Rentals, its customers and the times in the video are made up.
Written with AI from this video's script and screens.
Your party calendar is one part of running your rental company on Papalocal.
The everything app. As simple as you want it, or as complete as you allow it to be.
Looking for party rental management software? Your confirmed bookings and their drop-offs and pick-ups are on one Schedule.
The plan holds, in one place:
Your customer list: each lead and customer, with their quotes and jobs on one page
Quotes, jobs and schedule
Invoices and pay links
Your website, on a domain you own
Google Business Profile sync, for your first location
Reviews: links, QR codes and an embed
Time clock, team chat and training
The same account holds your own side too: music, books, messages, your money and your people. Some of it has paid upgrades.
Free to sign up, no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them.
Once you turn the plan on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee. It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Papalocal's founder, Garret Merkley, has started 7 local service businesses in 16 years. He bought one, sold one and closed some.
The first is the drop-off and the second is the pick-up. Every confirmed booking puts both on your Schedule.
How do I see only deliveries?
Open Filters, choose Drop off only under Rentals show as, then Done.
Can I see the party hours instead?
Yes. Choose One block, their party time. Each booking shows as one bar from when the party starts to when it ends.
Does it work as a delivery and pickup schedule?
Yes. Each confirmed booking's drop-off and pick-up is on it, and clicking one shows the address and phone.
Will it remember my choice?
Yes. Your choice stays the next time you open the Schedule.
What does it cost?
It's free to sign up, with no card. Your account and your business page have no monthly charge. One thing is on from the start: AI replies to your reviews, $0.15 each plus AI usage. You can pause them. The plan starts only when you turn it on: $30 a month (one person; each added employee is $10 a month), plus 1.25% of payments your customers make through Papalocal, plus Stripe's processing fee.
How is it billed, and can I cancel?
It's billed daily from a prepaid balance. Once your card is saved, it's charged a top-up within the hour, and again each time the balance falls under a month's charges plus 15%. You choose the top-up amount ($25 or more; $100 until you change it). You can cancel the plan online after its first 30 days; cancel any add-ons on it first.
Will Papalocal find me customers?
No. Papalocal gives you the tools. Finding customers is your work.
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